New York State Freedom Of Information Law (FOIL):
The New York State Freedom Of Information Law (FOIL), set forth in Article 6 (Sections 84-90) of the New York State Public Officers Law, grants the public the right to access records maintained by state and local government agencies. The law is intended to promote transparency and accountability in government, recognizing that an informed public is essential to maintaining a free and open society.
Under FOIL, individuals may request copies of government records, unless those records– or portions of those records– are exempt from disclosure as outlined in the law.
For more information about FOIL and your rights, please refer to the New York State Committee on Open Government at https://opengovernment.ny.gov.
How to Submit a FOIL Request:
To request records from Town of Martinsburg NY, you must submit your request in writing to the Records Access Officer:
Deanna Doviak
Records Access Officer
Address: 5405 Cemetery Road, PO Box 8, Martinsburg, NY, 13404
Phone: 315-376-2299
Email: clerk@martinsburgny.gov
Phone: 315-376-2299
Email: clerk@martinsburgny.gov
Requests may be submitted in person, by mail, by email, or online. In your request, please provide a clear and specific description of the records desired; including the type of record, subject matter, and relevant dates, if known. You have the right to submit your request anonymously. However, providing your contact information– such as your name, address, email address, and telephone number– can help facilitate the fulfillment of your request. The Records Access Officer may need to contact you if additional information or clarification is needed.
What Happens After We Receive Your FOIL Request:
After submitting your FOIL request with Town of Martinsburg NY, the Records Access Officer will review it and issue a written response within five (5) business days. Their response will either:
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Grant the request and provide access to the records;
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Deny the request in whole or in part, with a written explanation of the reasons for denial; or
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Provide written acknowledgement of the request and provide an estimated date by which the request will be granted or denied.
Denial of Access and Appeals:
If your FOIL request is denied, either in whole or in part, you have the right to file an administrative appeal to Town of Martinsburg NY’s designated FOIL Appeals Officer:
Terrence Thisse
FOIL Appeals Officer
Address: 5405 Cemetery Road, PO Box 8, Martinsburg, NY, 13404
Phone: 315-486-1837
Email: supervisor@martinsburgny.gov
Phone: 315-486-1837
Email: supervisor@martinsburgny.gov
In the event that Town of Martinsburg NY fails to respond within the statutory timeframes or within a time that is reasonable under the circumstances of your request, this constitutes a constructive denial of access, which you may also appeal to the FOIL Appeals Officer.
You must file your written appeal within thirty (30) days of denial. Town of Martinsburg NY then has ten (10) business days to provide records or explain the basis for further denial of access. A failure to determine an appeal within ten (10) business days of its receipt is considered a denial of the appeal.
Inspection of Public Records:
Records are available for public inspection and copying at the following location(s):
Town Office: 5405 Cemetery Road, PO Box 8, Martinsburg, NY, 13404
Office Hours
Tuesdays: 9am – 5pm
Wednesdays: 2pm – 6pm
Thursdays: 9am – 5pm
To schedule an appointment to inspect and copy records, please call 315-376-2299 or come in during regular office hours.
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